CONSTITUTION

NAME:
The name of the society shall be COMANN EACHDRAIDH AN TAOBH SIAR (WEST SIDE HISTORICAL SOCIETY), hereinafter referred to as the society.


AIMS:

The aims of the society which shall be a voluntary body, shall be as follows:

a) The purpose of the society is to preserve and protect the heritage and traditions of the west side of the Isle of Lewis with a view to advancing public education and appreciation of said heritage and traditions by means of research, study, recreation or such other means charitable in law and in furtherance thereof.

b) To bring together all individuals and organisations which share such interests.

c) To raise funds towards the furtherance of the foregoing aims, retaining such as are sufficient for the expenses of the society.

d) To organise and arrange exhibitions, displays, lectures and other events relating to the work of the society.

e) To co-operate with universities, colleges, schools and other reputable agencies which have an interest in the work and aims of the society.

f) To take all other lawful steps as shall be deemed necessary towards the fulfilment of the aims of the society.


MANAGEMENT

The business of the society shall be conducted by a management committee of six members elected annually at the Annual General Meeting, and at the discretion of the committee, co-opted members up to a number not exceeding four.

A casual vacancy shall be deemed to have occurred in the membership of the Committee inter alia
a) on the death of a member
b) on the resignation of a member intimated in writing.

Casual vacancies of the elected members and co-opted members may be filled by co-option at the discretion of the committee.

DUTIES OF THE COMMITTEE

The Management Committee shall be responsible for the general policy of the Society, for raising funds for the furtherance of the aims of the Society, for the co-option of additional members as provided herein and the filling of casual vacancies on the Committee, and they shall have the powers to appoint sub-committees for any particular purpose.


OFFICIALS

At the Annual General Meeting of the Society, the Committee shall appoint from among its elected members a Chairperson, Vice-Chairperson and Honorary Treasurer, all of whom shall be eligible for re-appointment for successive terms of office. In addition, the Society shall appoint either (a) a Secretary from among its members or (b) a Clerk from outwith its members whose duties shall include the administrative work of the Society. The Society may appoint such staff and office-bearers as it deems necessary.


SUB-COMMITTEES

Sub-committees formed by the Management Committee shall in the exercise of the powers delegated to them, conform to all regulations which shall be imposed upon them by the Management Committee.


MEETINGS

a) The Society shall meet throughout the year as often as is deemed necessary and, in any event, not less than six times in each calendar year. In addition, the Society shall in the month of December of each year convene an Annual General Meeting whose agenda shall include:
i) the Society's Annual Report
ii) An audited Statement of Accounts
iii) The election of a committee and office-bearers as herein before provided and,
iv) Any other competent business.

At least fourteen days notice of the Annual General Meeting shall be given by newspaper advertisement or otherwise; any other general meeting of members held in a calendar year shall be an Extraordinary General Meeting.

b) The quorum at all meetings of the Committee shall be three - half of the members of the committee.

EXTRA-ORDINARY GENERAL MEETINGS

Extra-ordinary General Meetings may be convened for any particular purpose by the Chairperson or Vice-Chairperson at the request of the Committee or upon the receipt of a requisition in writing signed by at least four members; fourteen days notice of such meetings shall require to be given and such notice shall specify the purpose of such meeting.


FINANCE

All monies raised by or on behalf of the Society shall be applied to the aims of the Society and to maintain its administrative structure. The Honorary Treasurer shall keep such books and records as may be necessary to maintain an accurate record of receipts and expenditure and shall prepare annually an abstract of intromissions. These books shall be audited by a suitably qualified auditor or other such person or persons acceptable to the Society from year to year.


FUNDS

All funds of the Society shall be lodged in a bank account opened in the name of the Society at a suitable branch of a bank to be appointed by the Committee; such account shall be operated upon by the Chairperson or Vice-Chairperson with the counter-signature of the Treasurer under mandate from the committee.


ALTERATIONS TO THE CONSTITUTION

No part of the foregoing constitution can be altered, deleted or extended except at an Annual General Meeting or an Extra-ordinary General Meeting called for the purpose; a clear majority of two-thirds of members present entitled to vote and voting shall effect such change after such amendments have been proposed and carried.


DISSOLUTION

In the event of the dissolution of the Society, any assets remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Society, but shall be given or transferred to a recognised charitable organisation(s) having objects similar to those of the Society.